Fundraising Coordinator: Brooke McNutt
Contact Info: (412) 716-0842
Fundraising updates are posted below!
How to Use Fundraising - Payments are due by the 1st of each month. Brooke will send fundraising statements around the 20th - 25th of each month. That statement is the only fundraising available for the payment due on the first of the subsequent month.
When using fundraising, please let Sonny know an exact amount you'd like to use. Brooke maintains the fundraising balance separately so when you're making payments, Sonny isn't necessarily aware of what you have available.
After all payments are processed through fundraising, Brooke sends Sonny a summary and they balance to make sure both sides are in agreement.
There are often delays in the timing of when fundraising is available. Because Pittsburgh Poison is a small business, we are very dependent on cash flow. Aramark for example pays within approximately 4 weeks from the date you worked. Therefore, hypothetically, if you worked a game on the 15th of a month, it will not be available until the following month's statement. The lottery fundraiser is another good example. Although tickets were sold throughout the month of June, checks weren't deposited until 7/2. There's a 3-day hold on all of our deposits. So, these funds are not yet available and will show up on next month's statement.
General Fundraising Rules - Please review the following rules that are applicable to all fundraisers. This will help all of the fundraisers run smoothly and hopefully eliminate any confusion.
Payments - are to either be in cash or a single check made payable to Pittsburgh Poison. We do not accept checks from people outside the organization. If someone wants to pay with a check, please have them make it payable to you.
Deadlines - are given for each fundraiser with a date and time. Please take note of them. I am in the gym a lot as my girls are on both older and younger teams and do both cheer and dance, but I do not have a key to the gym and live 20 minutes away, so can't pick up late orders.
Fundraising Credit - is not available immediately. Statements are provided monthly. When the funds are available, you will see it on your statement. The funds are typically available within 10 days of delivery. Aramark payments are typically applied within 4 weeks of the event worked. Lottery funds are typically available within 10 days AFTER the conclusion of the lottery.
Order Forms - can be placed with payment in the white fundraising box. I have the only key to that box. If you're paying with cash and would like a receipt, please ask the front desk worker BEFORE placing it in the box.
Notifications - are sent via email and listed on the website (see below).
Questions - are always welcomed. Please just send Brooke an email. I'll do my best to respond within 24 hours.
Pierogi Fundraiser – Pittsburgh Poison is selling pierogi from S&D Polish Deli in the strip this year. Pierogi come frozen by the dozen. Price per dozen was set by the store at $9/dozen and the profit is $4/dozen. There are several different flavors on the order form (click here). Please turn in your totals only and a single payment to Pittsburgh Poison in the white fundraising box no later than Thursday, March 12, 2020 at 7:30P. It is imperative that all orders are submitted on time. They do not deliver, so I will be picking up the pierogi on Tuesday, March 31, 2020. I will provide a time closer to the date, but my goal is to pick up after work and come straight to the gym, so I should be there between 5:30P and 6:00P. Please make sure you are able to come during this time since these items are perishable. There is no possible way for us to store them at the new gym. If you have to stay at the gym for a period of time, I would recommend bringing a cooler to keep your items cold. If you have any questions, please let me know.
Sarris Easter Candy Fundraiser – Pittsburgh Poison is once again selling Easter candy through Sarris. Order forms will be available at the gym beginning February 3, 2020. Forms will be available upstairs, if not already visible upon entry. All orders are due with a single payment to Pittsburgh Poison no later than Sunday, February 23 at 11A (alternate schedule). Delivery is scheduled for Wednesday, March 25. Profit is dependent on our level of sales, but has typically been between 32 and 35% in the past.
Pittsburgh Poison works with Aramark as concessions personnel at PNC Park and Heinz Field. Aramark pays Pittsburgh Poison directly and it gets applied to your personal fundraising account. Pirate games typically pay a base rate of $85/volunteer/game, but will pay higher amounts on special game days. Steeler games pay based on the number of volunteers, with the minimum being $95. Pitt games are also based on the number of volunteers, but have a minimum of $90. Special events and holidays have different payouts and will be provided with sign-ups.
In order to work at PNC Park, you need to successfully complete 3 training sessions. They are RAMP (alcohol awareness), GrandSlam (customer service at PNC) and ServSafe (proper food handling). GrandSlam and ServSafe must be renewed annually. RAMP certification is good for 2-year periods.
In order to work at Heinz Field, you need to successfully complete 2 training sessions. They are RAMP (alcohol awareness) and ServSafe (proper food handling). ServSafe must be renewed annually. RAMP certification is good for 2-year periods.
All training this season for returning volunteers will be held online. If you are a new member interested in training, please send an email to Brooke to determine which training will work for you.
Click here for the Aramark Fundraising Handbook.
Click here for a description of the Aramark job descriptions.
Tastefully Simple - This ongoing fundraiser is available through our consultant, Tracey Hennen. She can provide you information as you need it. There is an online catalog available at her website, TastefullyTracey. If you decide to participate in this fundraiser, Tracey will send me your fundraising money directly to be placed in to your individual fundraising account. She sends payment approximately once each month. She is an active consultant that helps many organizations fundraise. The process is simple and seamless. Feel free to ask her any questions. Her contact information is as follows:
Pierogies - March
Pepperoni Rolls – April