Fundraising Coordinator: Brooke McNutt
Contact Info: (412) 716-0842
Fundraising updates are posted below!
How to Use Fundraising - Payments are due by the 1st of each month. Brooke will send fundraising statements around the 20th - 25th of each month. That statement is the only fundraising available for the payment due on the first of the subsequent month.
When using fundraising, please let Sonny know an exact amount you'd like to use. Brooke maintains the fundraising balance separately so when you're making payments, Sonny isn't necessarily aware of what you have available.
After all payments are processed through fundraising, Brooke sends Sonny a summary and they balance to make sure both sides are in agreement.
There are often delays in the timing of when fundraising is available. Because Pittsburgh Poison is a small business, we are very dependent on cash flow. Aramark for example pays within approximately 4 weeks from the date you worked. Therefore, hypothetically, if you worked a game on the 15th of a month, it will not be available until the following month's statement. The lottery fundraiser is another good example. Although tickets were sold throughout the month of June, checks weren't deposited until 7/2. There's a 3-day hold on all of our deposits. So, these funds are not yet available and will show up on next month's statement.
General Fundraising Rules - Please review the following rules that are applicable to all fundraisers. This will help all of the fundraisers run smoothly and hopefully eliminate any confusion.
Payments - are to either be in cash or a single check made payable to Pittsburgh Poison. We do not accept checks from people outside the organization. If someone wants to pay with a check, please have them make it payable to you.
Deadlines - are given for each fundraiser with a date and time. Please take note of them. I am in the gym a lot as my girls are on both older and younger teams and do both cheer and dance, but I do not have a key to the gym and live 20 minutes away, so can't pick up late orders.
Fundraising Credit - is not available immediately. Statements are provided monthly. When the funds are available, you will see it on your statement. The funds are typically available within 10 days of delivery. Aramark payments are typically applied within 4 weeks of the event worked. Lottery funds are typically available within 10 days AFTER the conclusion of the lottery.
Order Forms - can be placed with payment in the white fundraising box. I have the only key to that box. If you're paying with cash and would like a receipt, please ask the front desk worker BEFORE placing it in the box.
Notifications - are sent via email and listed on the website (see below).
Questions - are always welcomed. Please just send Brooke an email. I'll do my best to respond within 24 hours.
July 4th Scratch 0ff Lottery - This fundraiser is complete. We did not sell all the booklets, but did have a winner. The winning number was 3230 and was a part of booklet number 14. I will update you on the fundraising amount once I have completed the reconciliation.
Hoagies and Pepperoni Rolls – This year we are trying something a little different. We are coupling two fundraisers together on one order form. My goal is that it will make both fundraisers more profitable and not take away from either one. We will be selling hoagies from Peppi’s in the Strip District and Pepperoni Rolls from That’s A Wrap Café. Peppi’s offers Italian (hard salami, capicola & soft salami), turkey, ham or vegetarian (provolone cheese only). All types are served on a 10” Mancini’s roll, come with provolone cheese as well as lettuce, tomato and Italian dressing on the side. We are selling the hoagies for $7 each and profit is $2.75 per hoagie. Additionally, we are adding on That’s A Wrap Pepperoni Rolls. These rolls are approximately 7” long and come frozen. These sell for $2 and profit is $1. Here is an order form for you to use. All orders need to be emailed to Brooke (totals of each type only) by noon on Wednesday, July 17, 2019. Please make a single payment to Pittsburgh Poison and drop it in the fundraising box the evening of July 17th. I have to place the order with each vendor that day. Delivery for both is scheduled for Wednesday, July 24th around 6P since all athletes should be at the gym at some point in that evening. Please remember that these items are all perishable. If you have to stay at the gym for a period of time, I would recommend bringing a cooler to keep your items cold. If you have any questions, please let me know.
Pittsburgh Poison works with Aramark as concessions personnel at PNC Park and Heinz Field. Aramark pays Pittsburgh Poison directly and it gets applied to your personal fundraising account. Pirate games typically pay a base rate of $85/volunteer/game, but will pay higher amounts on special game days. Steeler games pay based on the number of volunteers, with the minimum being $95. Pitt games are also based on the number of volunteers, but have a minimum of $90. Special events and holidays have different payouts and will be provided with sign-ups.
In order to work at PNC Park, you need to successfully complete 3 training sessions. They are RAMP (alcohol awareness), GrandSlam (customer service at PNC) and ServSafe (proper food handling). GrandSlam and ServSafe must be renewed annually. RAMP training is replacing TEAM as TEAM certifications expire. TEAM certification is good for 3-year periods, however RAMP is only good for 2-year periods.
In order to work at Heinz Field, you need to successfully complete 2 training sessions. They are RAMP (alcohol awareness) and ServSafe (proper food handling). ServSafe must be renewed annually. RAMP certification is good for 2-year periods. Again, existing TEAM certifications are acceptable.
If you are interested in training, please send an email to Brooke to determine which training sessions remain available and will work for you.
Click here for the Aramark Fundraising Handbook.
Click here for a description of the Aramark job descriptions.
Tastefully Simple - This ongoing fundraiser is available through our consultant, Tracey Hennen. She can provide you information as you need it. There is an online catalog available at her website, TastefullyTracey. If you decide to participate in this fundraiser, Tracey will send me your fundraising money directly to be placed in to your individual fundraising account. She sends payment approximately once each month. She is an active consultant that helps many organizations fundraise. The process is simple and seamless. Feel free to ask her any questions. Her contact information is as follows:
Sarris Holiday Catalog - Dates TBD
Chestnut Hill Candles - 10/28/18 - 11/11/18
December Lottery Calendars – 11/4/18 - 11/28/18