Fundraising Coordinator: Brooke McNutt
Contact Info: (412) 716-0842
Fundraising updates are posted below!
How to Use Fundraising - Payments are due by the 1st of each month. Brooke will send fundraising statements around the 20th - 25th of each month. That statement is the only fundraising available for the payment due on the first of the subsequent month.
When using fundraising, please let Sonny know an exact amount you'd like to use. Brooke maintains the fundraising balance separately so when you're making payments, Sonny isn't necessarily aware of what you have available.
After all payments are processed through fundraising, Brooke sends Sonny a summary and they balance to make sure both sides are in agreement.
There are often delays in the timing of when fundraising is available. Because Pittsburgh Poison is a small business, we are very dependent on cash flow. Aramark for example pays within approximately 4 weeks from the date you worked. Therefore, hypothetically, if you worked a game on the 15th of a month, it will not be available until the following month's statement. The lottery fundraiser is another good example. Although tickets were sold throughout the month of June, checks weren't deposited until 7/2. There's a 3-day hold on all of our deposits. So, these funds are not yet available and will show up on next month's statement.
General Fundraising Rules - Please review the following rules that are applicable to all fundraisers. This will help all of the fundraisers run smoothly and hopefully eliminate any confusion.
Payments - are to either be in cash or a single check made payable to Pittsburgh Poison. We do not accept checks from people outside the organization. If someone wants to pay with a check, please have them make it payable to you.
Deadlines - are given for each fundraiser with a date and time. Please take note of them. I am in the gym a lot as my girls are on both older and younger teams and do both cheer and dance, but I do not have a key to the gym and live 20 minutes away, so can't pick up late orders.
Fundraising Credit - is not available immediately. Statements are provided monthly. When the funds are available, you will see it on your statement. The funds are typically available within 10 days of delivery. Aramark payments are typically applied within 4 weeks of the event worked. Lottery funds are typically available within 10 days AFTER the conclusion of the lottery.
Order Forms - can be placed with payment in the white fundraising box. I have the only key to that box. If you're paying with cash and would like a receipt, please ask the front desk worker BEFORE placing it in the box.
Notifications - are sent via email and listed on the website (see below).
Questions - are always welcomed. Please just send Brooke an email. I'll do my best to respond within 24 hours.
Chestnut Hill Fall Candles - Thanks to everyone that participated. We more than doubled our largest ever order with over 725 candles sold! Profit is $5/candle less 7% Allegheny County sales tax on the total order. Fundraising will be applied to the October statement.
Sarris Holiday Catalogs - Catalogs are available in the "office" where the athletes keep their belongings. Please turn in both copies of the master sheet along with a single payment (payable to Pittsburgh Poison) no later than Sunday, October 25 in the white fundraising box. Keep your detailed order form for distribution. Delivery is scheduled for Monday, November 16. Profit is dependent on our level of sales, but has typically been between 32% and 35% in the past. In addition to the catalog sales, Sarris is offering online ordering for out-of-town family and friends. Profit is 25% on all online orders and orders are shipped directly to the customer. Go to sarriscandiesfundraising.com and select online ordering. Our group ID is 10-0313. Please make sure that your customers put your ATHLETE'S FULL NAME in the seller's name box to receive credit. Online orders do NOT count towards our overall sales to determine profit percentage on the catalog sales. Profit is paid separately.
Tastefully Simple - This ongoing fundraiser is available through our consultant, Tracey Hennen. She can provide you information as you need it. There is an online catalog available at her website, TastefullyTracey. If you decide to participate in this fundraiser, Tracey will send me your fundraising money directly to be placed in to your individual fundraising account. She sends payment approximately once each month. She is an active consultant that helps many organizations fundraise. The process is simple and seamless. Feel free to ask her any questions. Her contact information is as follows:
November - Lottery Calendars
January - Pepperoni Rolls (tentative)
February - Pierogies (tentative)
March - Chestnut Hill - Spring (tentative)
April - Popcorn (tentative)